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Props & Sets Inventory Database​
Resource Guides (How to install, etc,)
Props / Sets Worksheet

The worksheet is a good way to gather data on your props/sets collection on paper.  Once the worksheets are complete you can enter the data from the worksheets into the Props/Sets Inventory Database.

Download and print as many as you need.


** All Software is licensed to the organization and can be installed on a single PC or a network.  The cost is a one-time cost.  There are no recurring charges.  See licensing and cost information here.


Easy to use - You can teach your students and volunteers quickly

Many fields to enter details about items - plus 6 photos

** New Feature  - Add Audio / Video files to your records.  See video.

Search for items on many fields

Assign Props and Set Pieces to Productions, print reports

Keep track of repairs

Check out Props and Set Pieces to students and other organizations

Output search results, lists and photos to your printer of PDF file to share

Online User Guide

The Props module is part of the Theatre Inventory Database but can be purchased as a single module.  Costume and scripts modules can be installed later after purchase.

Optional Add-ons

     Tools / Equipment - to catalog your Scene Shop Tools

     Inventory Owner - list 2 or more collections in the database

     Office 64 version available

     International English verion available (has A4 paper sizes for reports)

Labels & Tags for Props/Sets

Screen Shots
Installation Notes:
The Theatre Inventory Databases are created in MS Access  - a WINDOWS only program.  
The Database may be installed on:
A single PC - or - On a Local Area Network.
Go the Support/Resource Guides to get installation instructions.
If you have a Mac - click here for instructions on installing on a Mac.
Click here for a Resource Guide with more information on installation options.
Can I put the database on 2 computers?
The license is good for 1 PC or a network.  While you can put the database on 2 computers it is not recommended.  If the database is on 2 separate computers then the data on one computer can be updated but the other computer will not have those updates.  Very quickly the 2 data sets are not the same and it is a lot of work to fix them both.
Can I put the database on Drop Box or Google Drive?
The database can be stored but not used on any of the web file sharing sites.  Drop Box and Google Drive are not set up to handle the complexity of a database.  


Is there a web version of the database?
No - sorry.  I have tried several on-line database applications but none of them work well with the data and photos.  
If it must be on the web you can look into a 3rd party host like who will store the database on their server.  After a setup fee there are monthly charges of $25 per user or more.  Most of my customers decided they did not want to commit to the monthly fees.
Screen Shots

Click to see full screen.

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