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Equipment Inventory Database

Lighting Equipment, Sound/AV Equipment, Tools / Equipment, Stage Properties & Consoles


** All Software is licensed to the organization and can be installed on a single PC or a network.  The cost is a one-time cost.  There are no recurring charges.  See licensing and cost information here.


  • Lighting Equipment, Sound Equipment, Tools / Equipment, Stage Properties & Consoles modules.  Each module can be purchased separately or all together for a discount.

  • All modules have Search, Productions, Reports and Utility functions

  • Lighting, Sound and Tools equipment types can be rented

  • Lighting Equipment module includes Fixtures, Accessories, Gobos and Gels.  Fixtures can be linked with Accessories, Gobos and Gels to create a "Fixture In Use" record that can be assigned to a Production.  All "Fixture In Use" records can be assigned to a specific location in the theatre. 

  • The Sound Equipment database can be used for Sound Equipment and AV Equipment.  Individual items, such as MicPacks can be assigned to performers for a show.

  • The Tools/Equipment database can be used for Scene Shop tools or other equipment.

  • The Stage Properties module can be used for curtains, scrims, pianos, orchestra chairs, etc.

  • The Consoles module is to track consoles and computers for lighting, sound and rigging.

  • All reports can be printed or exported to a PDF that can be shared by email or posted to a website.

  • View/Print/PDF Asset Management Reports - Summary reports for each type of Equipment with total # of items, costs and replacement costs.

Screen Shots
Screen Shots
Click on the Slide Show to see the images full screen.


Installation Notes:
The Theatre Inventory Databases are created in MS Access  - a WINDOWS only program.  
Installation Notes
The Database may be installed on:
A single PC - or - On a Local Area Network.
Go the Support/Resource Guides to get installation instructions.
If you have a Mac - click here for instructions on installing on a Mac.
Can I put the database on 2 computers?
The license is good for 1 PC or a network.  While you can put the database on 2 computers it is not recommended.  If the database is on 2 separate computers then the data on one computer can be updated but the other computer will not have those updates.  Very quickly the 2 data sets are not the same and it is a lot of work to fix them both.
Can I put the database on Drop Box or Google Drive?
The database can be stored but not used on any of the web file sharing sites.  Drop Box and Google Drive are not set up to handle the complexity of a database.  
Is there a web version of the database?
No - sorry.  I have tried several on-line database applications but none of them work well with the data and photos.  
Click here for a handout on Issues with putting the database on the web.  Please contact us if you have questions
If it must be on the web you can look into a 3rd party host like who will store the database on their server.  After a setup fee there are monthly charges of $25 per user or more.  Most of my customers decided they did not want to commit to the monthly fees.

Can I change the Desktop Icon ?

Yes - Two other icons ship with the database. Look for them in the C:\Costume Inventory Resources\Equipment Inventory Databas folder.   Contact us if you need help.

Click here for a Resource Guide with more information on installation options.
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