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** All Software is licensed to the organization and can be installed on a single PC or a network.  The cost is a one-time cost.  There are no recurring charges.  See licensing and cost information here.

Music Department Inventory Database

Inventory your Uniforms, Instruments, Sheet Music and Equipment/Sound Equipment

Don't let your Uniforms or Instruments march out the door unless you are using the
The Music Dept. Inventory Database helps you keep track of Uniforms, Musical Instruments, Equipment and Sheet Music.  The Software can be easily customized to only include the modules you need.

** Software is a One time purchase - no yearly/recurring fees.  We accept Purchase Orders, Checks, Credit cards.

The database is designed for tracking:  

          * Band, Orchestra, Choir Uniforms                    * Musical Instruments
          * Sheet Music                                                           * Equipment / Props / Flags
Add our Custom Printed Inventory Tags & Extra Durable Labels
We provide Support for Installation, User Guides to help with the software and Resource Guides to help you get your project done.

Prices start at $350 for the software. 


Save $$ when you buy a package including the Music Dept Inventory Database, Tags (for Uniforms) and Labels (Equipment).  Click here for the Uniform Inventory Price List.

Resource Guides (How to install, etc,)
Screen Prints

Easy-to-use inventory program for all types of Uniforms, Instruments, Equipment and Music


Select the modules you want to use:


     Musical Instruments


     Sheet Music

Uniforms and Instruments have many descriptive fields plus 2 photos.  Equipment Module has many fields including warranty dates and repair records.

Many Search and Reporting options to view / print records

All reports can be printed to a printer or a PDF file.  PDF files can be shared by Email or inserted into a website.

The titles for the Database, Productions (Activities, Classes, Departments), Checkout, Individuals (Students, Employees, etc) and Equipment modules can be changed to anything you want.

Checkout module to check out Uniforms, Instruments, Equipment and Music.  Easy to use Quick Check-in feature.

Download a free 30-day trial to test it out.

Screen Prints
Music Dept Inventory Menu
Uniform Record
Search For Uniforms
Uniform Reports
Uniform Utilites
Instruments Record
Instrument Reports
Sheet Music Record
Sheet Music Reports
Equipment/Props/Flag Record
Student Record
Checkout Uniforms, Instruments, etc
Installation Notes
Installation Notes:
The Music Dept. Inventory Database is created in MS Access  - a WINDOWS only program.  
The Database may be installed on:
A single PC - or - On a Local Area Network.
Go the Support/Resource Guides to get installation instructions.
If you have a Mac - click here for instructions on installing on a Mac.
Can I put the database on 2 computers?
The license is good for 1 PC or a network.  While you can put the database on 2 computers it is not recommended.  If the database is on 2 separate computers then the data on one computer can be updated but the other computer will not have those updates.  Very quickly the 2 data sets are not the same and it is a lot of work to fix them both.
Can I put the database on Drop Box or Google Drive?
The database can be stored but not used on any of the web file sharing sites.  Drop Box and Google Drive are not set up to handle the complexity of a database.  
Is there a web version of the database?
No - sorry.  I have tried several on-line database applications but none of them work well with the data and photos.  
If it must be on the web you can look into a 3rd party host like who will store the database on their server.  After a setup fee there are monthly charges of $25 per user or more.  Most of my customers decided they did not want to commit to the monthly fees.
Click here for a Resource Guide with more information on installation options.
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